Committees

BOARD COMMITTEES

Executive Committee. The Executive Committee shall consist of the President, VicePresident(s), Secretary and Treasurer. The Executive Committee, when the Board of Directors is not in session, may to the extent permitted by law, exercise all of the powers of the Directors and authorize the seal of the Corporation to be affixed as required. The Executive Committee may make rules for the holding and conduct of its meetings, the notices thereof required, and the keeping of its records. At least three members of the Executive Committee shall be required to constitute a quorum. Committee membership is limited to the Board of Directors. Meets as needed

Nominating and Governance Committee. At each annual meeting of the Board of Directors, the President shall appoint a nominating and governance committee. The committee chairperson shall be a Director. The committee will:

  • Seek out individuals to serve as Directors who shall meet the requirements set forth in Section 2 of Article II of the bylaws, who have the highest personal and professional integrity, and who shall be most effective, in conjunction with the other members of the Board, in collectively serving the long-term interests of the organization;
  • Report the final ballot of director nominees to the Board;
  • Review the Board’s committee structure and, when requested, recommend to the Board possible candidates to serve as members of committees;
  • Work with the Executive Director to develop and implement an appropriate orientation program for new Directors and continuing education of existing Directors;
  • Develop and recommend to the Board a set of corporate governance guidelines; the committee shall review the guidelines annually and recommend changes as necessary;
  • Develop and recommend to the board an annual self-evaluation process of the Board and its committees. Interested individuals should contact the committee chair at rvc@rvc.net. Please be sure to include the name of the committee on which you are interested in serving. Meets bi-monthly with possibility of more frequent meetings as elections near.

Strategic Planning Committee.  At each annual meeting of the Board of Directors, the President shall appoint a strategic planning committee to focus on, among other things, (1) the mission and goals of the Corporation, (2) the Corporation’s strengths, weaknesses and opportunities, (3) staffing, program and facility needs, and (4) fund raising priorities. The committee chairperson shall be a Director. Interested individuals should contact the committee chair at rvc@rvc.net. Please be sure to include the name of the committee on which you are interested in serving. Meets as needed.

Finance and Budget Committee. At each annual meeting of the Board of Directors, the President shall appoint a finance committee for the purpose of focusing on the annual budget and other financial matters of the Corporation. The committee will assist senior management with the development, preparation and presentation of the annual budget; conduct periodic reviews of the organization’s financial statements to ensure that significant variances from budget do not occur; and prepare an annual committee report for inclusion in the organization’s annual report. The committee is also responsible for the development and periodic review of the Fiscal Operations Policy Manual. The committee chairperson shall be the organization’s Treasurer unless the Treasurer is not a member of the Board of Directors, then the chairperson will be a director selected by the President. Interested individuals should contact the committee chair,, at rvc@rvc.net. Please be sure to include the name of the committee on which you are interested in serving. Meets in the evening on the third Tuesday of each month.

Human Resources Committee.  At each annual meeting of the Board of Directors, the President shall create a Human Resources Committee. The purpose of the Committee is to encourage paid and volunteer staff retention and development in support of the strategic plan. In accordance with the strategic plan, the Committee will develop a staffing and compensation plan to support the future growth of the organization. The committee is also tasked with developing a succession plan for leadership positions in the organization (i.e. executive staff and Board). Finally, the Committee will oversee the development and implementation of a volunteer recruitment and management plan. The committee chairperson shall be a Director. Interested individuals should contact the committee chair, at rvc@rvc.net. Please be sure to include the name of the committee on which you are interested in serving. Meets in the evening on the second Monday of each month.

Other Committees. The Board of Directors, by resolution duly adopted, may establish such committees of limited authority in the management of the affairs of the Corporation as it may deem necessary or advisable, and the numbers, terms, and authority of such committees shall be as set forth in the resolution establishing the same.

MANAGEMENT COMMITTEES

Junior Program Development – The purpose of the Junior Program Development committee is to support RVC staff and management in the strategic and financial development of the RVC juniors program. Primarily, the committee extends the human resources of the organization by supporting and completing various tasks requested by staff. Committee members act as ambassadors for the program and assist with recruiting necessary volunteers for events and initiatives. When requested, the committee recommends goals to the Board of Directors for incorporation into the strategic plan and analyzes suggested (whether internal or external) programs for their suitability and sustainability in relation to the stated mission. Interested individuals should contact the committee chair, Scott Newton. Please be sure to include the name of the committee on which you are interested in serving. Meets in the evening on the first Monday of each month

Member Engagement Committee – The purpose of the Member Retention and Engagement Committee (MRC) is to assist staff with the development, implementation, monitoring, and evaluation of initiatives related to increasing first- to second-year retention of evening league members. The Committee will survey members on an annual basis for the purpose of determining programs and benefits of interest to general membership. The Committee will also develop a plan for transitioning junior members to the evening leagues once they have aged out of the juniors program. Interested individuals should contact the committee chair, Alecia Hairston, at ahairston@rvc.net. Please be sure to include the name of the committee on which you are interested in serving. Meets in the evening bi-monthly as determined by committee.

Event Committee  – The Event Committee is an ad hoc committee that assists with the support of various events throughout the year. Events may include annual golf tournament, St. Patrick’s Day quads tournament, Summer’s Last Call tournament, annual member event, etc. Interested individuals should contact the committee chair, Patti Nelms. Please be sure to include the name of the committee on which you are interested in serving. Meets in the evening as needed.

Competition/Referee Committee  – The purpose of the Competition/Referee Committee is to ensure the establishment and annual review of playing rules for evening leagues. Additionally, the committee supports staff in the development and continuing education of league referees. Meets annually to review rules, etc. Team Placement/Court Utilization Subcommittee – The Team Placement/Court Utilization committee is a subcommittee of the Competition/Referee Committee. This subcommittee assists staff with the seasonal placement of teams into various divisions ensuring that placement is equitable and according to established guidelines. Meets after registrations are received for the upcoming season – approximately every 3 months, 4 times/year Interested individuals should contact the committee chair, Alecia Hairston. Please be sure to include the name of the committee on which you are interested in serving.